Professional qualification: Executive Assistant

Organise the management team's activities, manage information and steer projects, in French and English.

Level
5
Duration
400 h (57 days)
Formats
Distanciel, Distanciel renforcé, Présentiel
Pass rate
100 %
Admission
Following an interview

Prices

  • Distanciel : 1 950,00 € TTC
  • Distanciel renforcé : 2 820,00 € TTC
  • Présentiel : 4 200,00 € TTC

Prerequisites

  • Baccalauréat level (A-level equivalent) or equivalent, with 2 years' professional experience
  • Proficiency in office software as applied to secretarial work
  • Proficiency in written and spoken French
  • Written and spoken English at CEFR level B1 minimum, independent user (able to hold a discussion)

Programme

CCP 1 – Provide day-to-day support to management and facilitate decision-making

  • Organising and monitoring the management team's activities at operational level in French and English
  • Designing management tools and presenting financial and management data
  • Optimising administrative processes
  • Acting as the spoken interface between the management team and internal and external contacts in French and English

CCP 2 – Manage the processing, organisation and sharing of information

  • Carrying out information monitoring and disseminating its content
  • Preparing, coordinating and monitoring a project
  • Organising an event
  • Implementing a communication initiative in French and English

Office assistant fundamentals

  • Answering the telephone and operating a switchboard
  • Cleaning computers
  • The tools of the practice enterprise (simulated training company)
  • Organising, indexing, filing, archiving and printing labels
  • French: common spelling and grammar pitfalls to avoid
  • Writing meeting minutes
  • Interpersonal communication
  • Stress management
  • Teamwork and remote working

Introduction to computing

  • Computer basics
  • The Windows environment
  • Browsing the internet

Microsoft Word

  • Text formatting: creating a standard letter (table of contents, numbering, etc.)
  • Document layout
  • Enhancing documents: inserting images, tables, charts and SmartArt graphics; designing templates (letters, memos, etc.)
  • Getting organised to save time
  • Carrying out mail merges and mailings
  • Creating long documents (reports, dissertations, studies, etc.)
  • Using collaborative tools: working on the same document with others and tracking changes

Microsoft Excel

  • Creating spreadsheets
  • Excel calculation basics
  • Data management
  • Creating simple charts
  • Designing reliable templates
  • Intermediate, conditional and nested functions
  • Statistical functions: RANK, MODE, SMALL, LARGE
  • Text operations
  • Pivot tables
  • Reporting and advanced charts

Outlook

  • Organising emails
  • Address book
  • Agenda
  • Tasks and contacts

PowerPoint

  • Structuring the presentation hierarchically
  • Overall formatting of the presentation
  • Detailed formatting of the presentation
  • Inserting, editing and moving objects
  • Animations
  • Speaker materials
  • Delivering the slideshow

Job-search techniques

  • CV: content
  • CV: layout
  • Cover letter
  • Prospecting and pitching
  • The TROIS method
  • Mock job interview
  • Job hunting by telephone

Exam preparation

  • Methodology for writing the professional portfolio (dossier professionnel)
  • The conditions of the professional title assessment

Further studies

  • BTS Support à l'Action Managériale – SAM (Higher National Diploma in Management Support)
  • BUT Gestion des Entreprises et des Administrations – GEA (Bachelor of Technology in Business and Public Administration Management)
  • Licence professionnelle (Professional Bachelor's degree) in executive assistance

References

NSF code: 324p (office work organisation, office IT) · Formacodes: 35047 Executive secretarial and assistant work, 35018 Multilingual secretarial and assistant work

Upcoming start dates

Upcoming dates will be published soon. Contact us for the schedule.

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